Not all document scanners are manufactured to work the same. Like many other similar tools, scanners are made for specific purposes. Receipt scanners make your work faster, give you a competitive advantage and also improve your efficiency. With scanners, you are in for multiple options and features.
The best feature for one particular type of job may be regarded as inadequate feature for another similar job. Therefore, if you are in the market hoping to choose the best receipt scanners, then you need to consider the most important thing you want your scanner to achieve.
Finding a scanner that prioritizes these needs is a great way to start shopping for your best receipt scanner. This article is intended to help you highlight the features and options that make the best choice.
A Receipt Scanner – What is it?
A receipt scanner is a device or an app specially designed to scan through specific documents.
This device comes in very handy for people or business organizations who need a safer place to keep digital copies of their receipts for future references and tax purposes. A scanner is also useful for book-keepers, accountants, or professionals familiar with keeping or preparing expense tracking. In a complete receipt scanning apps, you always find both the device (hardware) and a program (software)
Advantages of using a document scanner
Safety: Digital copies of the document are considered more secure than keeping the paper’s physical version. This is so because the risk that it might be damaged by flooding or burnt during a fire outbreak is very low. Secondly, it is complicated to hack scanners because the records are stored in a secured program. The program is protected by a password – which makes hacking it very unattractive. Finally, you can make backups copies of these receipts.
Efficiency: A receipt scanning apps is designed to make your work faster and help you to organize your documents in a way that is easy to find. This makes your work more efficient and faster to accomplish.
Sustainability: These scanners help you eliminate unnecessary waste in the workplace and keep your workplace neat and paperless.
The best scanner is designed to handle various documents and helps you store them in a USB memory storage, fax, or email address. Therefore, when considering your option for the best receipt scanner on the market, checking to see that the resolution and the software features is on point. Also, you need to consider the scanner’s size because if you move around a lot, a small scanner will be your best bet.
Here are some of the top-rated document scanners below to help you choose the best receipt scanners available on the market. You will find information on whether these scanners support some functionalities mentioned above to describe these scanners.
6 Best Receipt Scanner Reviews
Fujitsu ScanSnap S1300i
- One touch scanning with Quick Menu options for PC and Mac
- Scan up to 12 double-sided pages per minute - Holds up to 10 pages in the automatic document feeder
The Fujitsu ScanSnap S1300i comes in a compact, small, light portable document scanner designed primarily for PC and MAC owners who like to digitize document scanning on the road.
This scanner can scan up to A4, 600dpi, and take in 10 sheets of up to 34 inches long in its ADF tray with a speed of 24 images per minute. The ScanSnap s1300i is built with a OCR engine, and it can scan a two-sided document and save them to your preferred cloud service, USB memory drive, or email.
These scanned documents from Fujitsu ScanSnap can convert into Excel files, PDF or word doc.
The S1300i is designed to work fast for its size, and it comes with a robust, easy-to-use ScanSnap scanning interface. The S1300i doesn’t have much of a control panel, but it has a scan button with a status LED that shift through red, blue and green lit state to show different status mode.
- Accurate OCR
- Robust software bundle
- Compact design
- Expensive for what it does
For all its functionality, Fujitsu’s ScanSnap S1300i is compact with a functional interface and document managing-software. Therefore, if the price is not a big deal, this scanner is ideal for people who are always on the go.
Epson WorkForce ES-50
- Fastest and lightest mobile single sheet fed document scanner in its class(1) small, portable scanner ideal for easy, on the go scanning
- Fast scans a single page in as fast as 5.5 seconds(2)
The Epson WorkForce ES-50 is one valuable option for professionals who are always on the go. This scanner machine is the lightest and fastest mobile single-sheet-feed document scanner in its class – scanning one single page in just a little time as 5.5 seconds. The WorkForce ES-50 is compatible with windows and Macs and is easily connected using USB cables.
This small portable scanner can take more extra-long pages, ID cards and let you quickly review, scan and save vital files. Of the many portable scanners from Epson, the workforce es-50 is the least expensive and the pack’s smallest. It supports only USB connectivity – making it inadequate for most mobile devices.
At 1.3 by 10.7 by 1.8 inches and weighing a mere 0.6 pounds, the ES-50 is the lightest and smallest compared with other models. The scanner is easy to use and is very powerful for the tasks it performs, including helping you create a workflow preset that allows for easy handling of your scans from archiving files to everything in between.
As mentioned earlier, the ES-50 has a limited connectivity option, and it also lacks a battery for cordless operation. In reality, this scanner draws its power from the same USB connection with its tethered computer. However, the good side to this scanner is that the ScanSmart and the OCR are ideal at converting imaged text to editing text without errors.
- Very small and light.
- Accurate OCR.
- Lacks memory card support.
The Epson ES-50 ScanSmart software helps you to scan effortlessly with an easy to use step by step scanning solution. Allows users to save and export files in standard formats like JPEG, PDF, TIFF, and many more.
Doxie Go SE Portable Scanner
- 【Go Paperless】Doxie Go SE delivers smart, simple scanning that you can take anywhere – no computer required. Doxie's everything you want modern scanning to be.
- 【Fast, Easy Scanning】Doxie makes it easy to scan documents at your desk or on the go – simply insert your paper. Scan full-color pages in just 8 seconds at up to 600 dpi.
If you are in the market to purchase your next portable document scanner, it is quite hard to pass on the Doxie Go SE. With its 1.18 pound weight, the Doxie portable scanner can easily slide into your computer bag, and it’s compatible with both windows and mac devices. The scanner rechargeable battery allows for easy scanning of receipts anywhere you are. The device comes in a small enclosure and offers a resolution of 600dpi and a capacity to scan up to 4000 pages.
Looking at it from a glance, you might make nothing out of it, but it can be the real deal when scanning important documents such as receipts, business cards, and papers. The scanner has an inbuild sync system that sends scanned documents to other apps like Dropbox and Evernote, freeing up space.
It can convert scan copies to various formats like PNG, PDF, JPEG, etc. The Doxie Go SE has an inbuilt auto-adjust feature to improve scan quality and text recognition technology.
The Doxie Go SE is specially built to churn out quality scans at the right speed. However, the scanner lacks the document feeder that most other scanners boast about but being incredibly portable because of its battery and not needing a PC to work with is more than enough to make it an excellent portable scanner.
- Excellent scan quality
- It has a rechargeable battery.
- Doesn’t need a PC to work
- It doesn’t have a document feeder.
Other than being a portable scanner, the Doxie Go SE is versatile. You can use it to scan just about any document within its dimensional frame, and these documents can be as thick as cardstock. The best part about Doxie SE is that it’s the perfect fit if you are looking to scan a few photos, and with its 600dpi, you will have the ultimate color accuracy.
Fujitsu ScanSnap iX500 desk scanner
- Quickly declutter your workspace – create searchable, multi-page PDFs with the click of a button
- Double-sided scanning with advanced paper feeding system – insert up to 50 sheets of paper on automatic document feed (ADF)
If you are the type that loves scanners that are fast, accurate, and designed to keep your large paper files digitalized to scan multiple pages at once, then the Fujitsu ix1500 should be your first choice. This is Fujitsu’s best document scanner for home offices in recent years, and it comes with a full-featured high-quality scanner with the fastest speed.
The user-friendly ix1500 desk scanner has a large 4.3-inch color touch screen with a 50 sheet document feeder. It is designed to work with Wi-Fi and USB but without a cable. Its versatility helps it handle different types of paper and sizes, and its resolution makes scanned documents look better than the original.
The Fujitsu xi1500 allows for the creations of different scan profiles, which can save to the printer. The features enable you to keep in picture quality of your choice like PNG, JPEG, or PDF and also helps you to save them to your cloud-based folders.
The ScanSnap ix1500 is built to detect paper sizes and adjust accordingly. The inbuilt paper detector has a unique feed bracket that scans for small paper pages such as receipts, business cards, and invoices and helps sort them out accordingly.
- compact size
- fast scanning speed
- large touchscreen
- Wi-Fi and USB connectivity
- No cord support
This is Fujitsu’s best document scanner that is available for home use. The Scansnap ix1500 is fast and offers a reliable sheet feeder, and easy to configure software.
Xerox DocuMate 3220 scanner
- Flatbed scanner with 50-sheet automatic document feeder
- Maximum paper size: 8.75 by 38 inches (ADF); 8.5 by 14 inches (flatbed)
If you are looking for a desktop document scanner complete with a 50-sheet document feeder including a flatbed, the Xerox DocuMate 3220 scanner is just what you are looking for. This entry-level 3220 scanner is designed for individuals and micro offices looking for an affordable and robust scanning machine. The Xerox DocuMate is not the fastest scanner in the market, and it needs more setting adjustment to get the OCR in perfect quality. But it does offer a lot for less money.
With a 17.9 by 13.2-inch footprint, the 3220 scanner has a letter-sized flatbed large enough to occupy a significant part of your desk. Its ultrasonic double-feed detection sensor can catch paper misfeeds.
Like most scanners out there, the Xerox 3200 can scan up to 600 dpi – black & white, grayscale, or color. It can convert scan documents to PDF, JPEG, TIFF, and BMP format and save them on your cloud server. The scanner is rated at 23 (ppm) pages per minute for easy scan and 23 ppm/46 images per minute (ipm) for two-sided scanning.
- Flatbed and ADF
- Low price
- 9 OneTouch scan destination
- Slow scanning
The Xerox DocuMate 3220 is an entry-level scanner that is ideal for personal, small workgroup, or micro offices looking for budget-priced scanners.
How to Choose The Best Receipt Scanner
In a competitive world where the need to be successful is paramount, a reliable tool for taking charge of your expenses and invoice is essential. Using receipt scanning apps for your expense tracking, helps you create more storage space and increases the safety and security of vital information.
You also generate a digital copy that you can save in cases of emergencies.
Paper receipts are like taking adult-classes. You know that you don’t like going to these classes. You hate it because you would have preferred to do other important tasks-but everyone you know is attending. You can’t miss these classes because you know how valuable they could sometimes prove in the future.
Still, physical receipts are unreliable. It can be burned, choked, or lost. A document scanner can do a much better task – it’s as if instead of walking the long distance to school, you make use of your phone or PC right there in your home.
While there are different types of scanners to choose from, it’s essential to decide your preferred receipt scanning functionality. Here is some standard functionality that might make your scanner stand out from the rest:
OCR (Optical Character Recognition) functionality
This technology helps you to convert images or handwritten text into machine-encoded text. This is the way you extract data from scanned receipts.
Most of the time, our receipts are stored in one place. With duplicate detection functionality, accidentally storing the same invoice multiple times is eliminated as the machine will immediately detect numerous additions.
Receipt and invoice storage comes in varying formats, so your scanner must be capable of processing the import of each receipt format just as quickly.
The best document scanners should come with features that help you search for receipts by date, address, amount, etc. If your business involves a lot of document handling, it is ideal to have a scanner to categorize them in different sections.
Receipts and invoices are the kinds of important information that needs to be kept safe. This is why you need to look for receipt scanning apps that support iCloud syncing or that allows saving documents to any cloud-based platform.
Reminders are one feature that every business oriented organization must have in their receipt scanners. However, this feature is already put in place in many other document scanners, and you should be aware of this. With a reminder feature It is easy to set up a notification that will remind you of when the next paycheck is due.
Common Types of Scanners
The different types of document scanners out there excel in different ways depending on what it is intended for:
Here are some of the most common types of scanners you might likely come across when shopping for a receipt scanner.
These are the most common of them all and the ones you are most likely familiar with. They are mainly used in homes and in small business offices. They are ideal for scanning few documents laying around. Some flatbed scanners are thinly built for easy storage. While some flatbed scanners can be purchased for as low as $50, some are way up the premium ladder with a price up to $5,000.
Speed: Most flatbed receipt tracking can go approximately 60+ pages per minute, which is the standard for every flatbed.
Paper size: Not all flatbed can work with documents that are bigger than their standard size.
Resolution: This scanner type is known for high-quality scans, but with photo scanning, you will want a higher scanner resolution that is more than 600 dpi.
Sheetfed use the feeder tray to pull documents and send them across an imaging sensor before exporting them to the output tray. This scanner is ideal for people or small business owners with lots of single-page documents to scan. Some of these sheetfed scanners are very robust to hold lots of documents at once and scan them without the user’s input.
Key Features To Note
Versatility – you can add a flatbed scanner conversion kit to handle smaller documents like receipts, photo identification, passports, etc.
Connectivity: The Wi-Fi connection feature is the best for large offices with several people on the scanner.
Speed – similar to flatbed scanners, you will appreciate something fast, especially if you have many documents to scan.
These types of scanners offer a compact option for electronic documents. These scanners are the best option for people who are always on the move. If you are the type that has to travel a lot or you work from co-working spaces, this is the ideal document scanner to have around. Although portable scanners’ resolution is typically lower than others like sheetfed and flatbed models, they are suitable for various needs such as receipt scanning, invoices, etc.
Size: Mostly comes in a compact and is a light heavyweight. If the scanner does not comfortably sit in your backpack, then it is not worth the budget.
Scan area size – they can work on standard paper sizes, which is a fantastic feature considering the scanner’s size.
Cloud Connection: The best portable scanners offer cloud connectivity as it makes work more secure and safe.
Factors To Consider When Choosing A Receipt Scanner
There are different types of receipt scanners out there, and many of them come with myriads of features. As a shopper, you must be familiar with the features to make the most out of your shopping. Here are what is considered necessary before buying a document scanner.
The resolution of the receipt scanner should be one of the significant features to look out for before accepting to order the scanner. The resolution will have a considerable impact on the quality of the scan. The best resolution on these machines is 600 dpi, which is the standard for a receipt scanner of excellent quality.
Not all document scanners come with feeders. The feeder is built to scan documents automatically. For instance, the Fujistu ScanSnap ix1300 allows you to scan up to 50 copies at a go. Add the receipts to the feeder, and then you are good to go.
This feature is essential for professionals on the go and it can be used via the smartphone. Some receipt scanners do not have a wireless mode, and there are some with dual modes – wired or wireless. So it is excellent if you know the type of document scanner that will work for both your PC and your smartphone as well.
Notwithstanding the fantastic features with receipt scanners, the ultimate decision is up to you and your budget.
How fast your scanner is will determine how much time to wait before the scanner finishes scanning. Most of the receipt scanners mentioned in this article come with quick and decent scanning speed, so you don’t need to worry about waiting long hours to get the job done. The speed of a receipt scanner is calculated on the number of its scan in 60 seconds. Your choice of a receipt scanner should be hinged on how fast the scanner runs.
Having a suitable file export format should be an essential feature to have on a scanner. When you scan files, you need to store them in their correct format, so it will be easy to rearrange or delete them in the future. Look out for the file exporting format offered by the receipt scanner so you can work on your stored file with precision and without mistakes.
In reality, some receipt scanners have options to export scanned files to be saved directly to the drive or cloud.
With the different scanners come different price tags. However, receipt scanners are available at different prices because of the features they come with. Your budget is essential before shopping for the best receipt scanner, so you wont not expose yourself to an extravagant budget.
These are some of the very finest receipt scanners on the market right now! These receipt scanners have been tested to make sure that you get the most from your budget. Therefore, make sure you read through the buyer’s guide and understand why you need to choose the best receipt scanners to make your documentation easier.
The top receipt scanner in the list above really is the Fujitsu ScanSnap ix1500 Document Scanner. With its quick cloud export feature button and a dual connection method (wired and wireless), this is a bang for your money.
However, if you have a limited budget, then the xerox DocuMate 3220 scanner can be amoney saver!